The digitization of offices into smart offices offers companies many advantages and possibilities for use. You should always ask yourself what goals you hope to achieve through the implementation of a smart office. Only then can you derive the right strategies and determine the necessary technologies.
The benefits of a smart office: feeling good and working efficiently.
Whether you call it flex desk, hot desk, desk sharing, or something else – new work practices are here to stay. Generally, smart building approaches to make your employees feel better and be able to do their work more efficiently, which makes them better at their jobs. However, the office of the future has many other advantages. In order to give you an overview of the different use cases in a smart office and show you examples of how technology can be used in your office, we will summarize some common use cases and explain the benefits that come with them.
1. Digital service requests and feedback panels
“What was that support hotline number again?” With digital service request buttons, you don’t have to remember a service phone number. For example, if there are technical problems in the conference room, your employees can press a button to ask for help. There are also feedback buttons that let employees order new coffee or tell the facility management when there is no soap in
The advantage for you: The communication between departments will improve, and support processes will be sped up.
2. Building functions & intelligent facility management
Using a mobile app to control building functions can make people happier. For example, you can use a mobile app to control the light or the temperature using something called “smart facility management.” Automated learning platforms are getting more and more popular, and they can make people happier by automatically adjusting things like the light or temperature to fit that person’s preferences.
The advantage for you: If light and AC are only turned on when people are in the room, resources can be used more efficiently and unnecessary costs can be avoided.
3. Indoor-Navigation & Positionierung
There are a lot of advantages to having a smart office. One of these advantages is that you can use indoor navigation to help you find your way around. This is helpful for new employees or customers who are lost. You can also use building information to help you get around. This includes things like which way to go and where the elevators are. You can also welcome visitors with a personalized screen that shows them around the office.
The advantage for you: Navigation and personal treatment makes employees and customers feel welcome and lets visitors associate positive emotions with your company.
4. Information & communication
Having building information available through an app is a basic function of the smart office. This information should also be formatted as a Wiki and pushed out to users based on relevance (e.g. push notifications). In the digital office, there is also the possibility of sending alerts to external entities like the fire department when smoke or fire detectors are activated.
The advantage for you: The well-being of employees is improved, and their safety is increased through the digitization of the office.
5. Smart bookings & planning of utilization
With sensors and desk tracker, the use of conference rooms and individual work spaces is monitored in real-time. Your employees will be able to see what is available and book what they need based on their availability and preferences.
The advantage for you: There is no need to search for a free meeting room. If a meeting is canceled, the system will recognize that the room is not being used and list it as available again. Another advantage of the smart office during the coronavirus pandemic is that movement detectors can be used to make sure that too many people are not in the building at the same time.
6. Digitale access control
A good example of digitalization in the office is the smart access control. Employees and customers can open the doors to the office anytime using an app. The receptionist does not have to worry about it. You can also make it easier to control other access, like opening the gate to the parking garage.
The advantage for you: Employees can save time and be more flexible with their work schedules.
Smart Office- why not take advantage of the benefits?
There are many other use cases and examples that show how a smart building or smart office can be used in businesses. Are you interested and want a personal consultation? Contact us and ask for a free consultation. We will develop an idea of how you can use the advantages of digitization in your office. We look forward to hearing from you.