Image: Crestron
Are you looking for a great place to get together, educate, or share insights with others? One can either rent conference rooms as needed or design their own space to host meetings, conferences, and seminars. But what does this entail, and what kind of media equipment is required to execute successful events?
Contents:
- What are the benefits of conference rooms?
- Set up a conference room with a podium, screen, and mor
- Is the setup of conference rooms complex?
What are the benefits of conference rooms?
When companies need a venue for larger events, they often turn to conference rooms. These spaces are typically designed for up to 200 people and are ideal for hosting big business events. As the name suggests, conferences are often single-day events, yet the conference room should still be equipped with the necessary technical features. When planning a conference room, always consider the type of event you have in mind – based on that, tailor the setup of your conference room technology accordingly. If you’re unsure about how to furnish your new conference room and what technology is needed, don’t worry. At GMS, we are here to assist you with any queries about outfitting your conference room.
Set up a conference room with a podium, screen, and more
Unlike other meeting spaces like conference, seminar, or creative rooms, event spaces are designed for large gatherings. The focus is not on a big conference table but on a stage or a separate speaker area. Some event spaces also feature a reception area where participants are welcomed, and name tags are distributed. Typically, an internet connection is required here to register event participants.
To ensure participants’ comfort in your conference room, prioritize providing comfortable seating. Opt for cushioned stacking chairs for lasting comfort and easy storage. Additionally, consider supplementing the seating rows with tables for note-taking during presentations or placing beverages. Choose tables that do not occupy excessive space, as they are intended for convenience rather than as traditional workstations in other meeting room setups. For enhanced presentations, incorporate AV technology such as microphones, displays, and speakers.
Is the setup of conference rooms complex?
Yes and no. However, setting up the stage area where the speakers deliver their presentations is crucial. A podium is an indispensable feature in every conference room setup. Typically equipped with a microphone, it ensures the speaker’s voice carries throughout the room. A large screen displays the presentation, enabling even those at the back of the room to follow along seamlessly.
Facing the challenge of setting up a conference room? At GMS, we excel in this field and are here to assist you. Reach out to us today.
Conference rooms reimagined: Here’s a brief video for inspiration on how conference spaces could be designed differently.
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